Admissions Suspension, Moratorium, and Program Closure
Requests for admissions suspension, admissions moratorium, and program closure are handled by Assistant Dean John Godfrey (936-1647).
One-Year Admissions Suspension
Program faculty may ask the Rackham Dean to suspend admissions to a graduate program for one year. An admissions suspension allows short-term issues to be addressed, such as over-enrollment in a given year, the need for curricular re-design, or to resolve temporary financial pressures.
A request should include the reasons for the suspension and the term and year it is to take effect. Requests should be submitted in sufficient time to allow the Graduate School to act on the recommendation before applications open: requests should be submitted by August 1 for an admissions suspension to take effect in the fall or winter term of the following academic year.
A suspension notice will be placed on the Rackham Admissions website and the program’s own website. The program will be responsible for providing regular curriculum, advising, and other resources for currently enrolled students.
Toward the end of the year of suspension, the Rackham Dean will re-open admissions if program faculty submit a request showing that they are ready to take applications for the following academic year. If the program is still not ready to accept applications, the Dean will recommend to the Rackham Executive Board that a moratorium be placed on admissions.
Program faculty, the Dean of the school or college where the program is located, or the Rackham Dean may recommend to the Rackham Executive Board that an admissions moratorium be placed on a graduate program. A moratorium allows faculty to re-assess the purpose and goals of the program and to address issues such as declining enrollments sufficient for a student community; deficiencies in resources, including funding or faculty availability; or other concerns that require planning and recalibration of resources to ensure the success of the program. A moratorium may be in place for up to five years.
Reasons for an admissions moratorium may include insufficiency of faculty and leadership to ensure that courses are available and that students are being mentored and advised; persistently low application and admissions activity that affects the quality of the student community; and the lack of funding and other resources required to sustain the viable operation of the program.
A request should explain the issues that the program is facing and the term and year the moratorium is to take effect. Requests should be submitted far enough in advance to allow the Graduate School to act before applications open: requests should be submitted by March 1 for a moratorium to take effect in the fall or winter term of the following academic year.
The program will be removed from the Rackham Admissions website during the moratorium and a notice should be placed on the program’s own website. The program will be responsible for informing current students, and for providing the regular curriculum, advising and other resources for currently enrolled students.
Program faculty may ask the Executive Board to lift an admissions moratorium by providing a written request that discusses the reasons for the moratorium and the results of the steps that have been taken to address these issues. This request should include any revisions to the curriculum and requirements, and a timetable for reopening admissions. The Dean of the school or college where the program is located must provide written approval that includes any commitments for funding, staffing, and space. The Executive Board will lift the moratorium only when it is shown that the program will again attain a level of quality appropriate for a Rackham degree, and that the program has the faculty, staff, and financial resources in place to sustain it on an on-going basis. The program may not advertise or admit students until the moratorium is lifted.
The Rackham Executive Board will consider closing a program that has had an admissions moratorium in place for five years.
Program faculty, the Dean of the school or college where the program is located, or the Rackham Dean may recommend to the Rackham Executive Board that a graduate program be closed. A program may be closed when enrollment activity has stopped or the program is no longer viable because of lack of resources, qualified faculty, student demand, or commitment by faculty or the school(s) or college(s) where it is located. Program faculty will be asked to provide a written response to the proposed closure before the Rackham Dean recommends this action to the Board.
Executive Board approval is required to close a program. The Board will approve closure if the program is inactive (no enrollment for five years or more, or very intermittent enrollment over a ten year period) or if it concludes that the program can no longer be offered at an acceptable level of quality. Program faculty requesting closure must provide reasons, the term and year it is to take effect, and a plan for providing courses, advising, and support for current students until they graduate, transfer to another program, or leave the University. The Dean of the school or college must provide written approval.
The program will be closed officially and deactivated by the Registrar after all enrolled students have completed the degree, transferred to another program (section 2.9, Academic Policies), or left the University. The program may no longer be advertised or admit students and will be removed from Rackham Admissions and program websites.
A request to re-open a program requires a complete program proposal (section 2). Rackham Executive Board approval is required.