Applications Instructions

Project Proposal

Your completed project proposal must include the following items:

1. Abstract

The first item in your proposal should be a 300-word abstract of the project.

2. Narrative

The narrative describes the intellectual details of your project. The narrative should be limited to a maximum of four pages. It should include the five sections below.

• Scholarship How will this project advance your scholarly goals and interests, broadly defined? How is this project distinct from or connected to your research or creative practice?
• Public or Community Impact How will this project address community-identified needs? What kind of impact will it have for communities and/or public audiences?
• Collaboration How will this project draw on the strengths of participants (yourself, community partners, etc.) to achieve mutually-beneficial goals?
• Feasibility What are your qualifications and experience for implementing the project you’ve proposed? What are the skills and track record of the projects’ partners that make this a feasible project in the given time frame you’ve established?
• Access and Sustainability How will the project partners collaborate to ensure that the project’s outcomes will have an on-going impact and utility beyond the grant period? How will the public good(s) you create be accessed and shared? How will the project’s outcomes be documented and made available to collaborators, local communities, and/or public audiences?

3. Partnership Agreement

The partnership agreement should explain, in detail, how you will work together with your community partner. There is no page limit, but you should try to be as concise as possible while providing the necessary details to help reviewers understand that you have a clear plan for the project. It should include the following components.

• Objective Describe the collaboration’s mission or purpose. What makes the partnership unique? How does this project allow for an outcome that would not be possible working individually?
• Outcomes What do the project partners hope to achieve through this collaboration?
• Implementation How will the project partners work together to achieve the goals of the collaboration?
• Project Timeline Describe the phases of the project and each partner’s responsibilities during each phase. You do not need to use a narrative format. You can use bullet points, tables, timelines, etc.
• Monitoring and Evaluation How will the project partners assess the project outcomes and the project’s impact?
• Roles and Responsibilities Which project partners will be responsible for which tasks?
• Communication How will you ensure that the project partners remain fully apprised of all developments over the course of the project?
• Accountability How will the partners track the progress of the project and hold each other accountable for its development and implementation?

4. Student and Partner CVs or Resumés

Please include your CV or resumé, as well as one for the individual(s) who will serve as your primary contacts at your community partner organization.

Note: If community partner CV/resumé is written in a language other than English, you may be asked to provide a translation.

5. Budget and Budget Narrative

Use the template provided on the application to create a budget for the entire project. Be sure to list other sources of funds (e.g., in-kind donations or other funders).

Allowable Expenses

• Student stipends can be requested up to $28.56 per hour
• Community partner honorariums for staff time or organizational costs associated with the project
• Transportation, research material, supplies, documentation, publication, production of public good(s) such as performances or exhibitions, etc.

Unallowable Expenses

• Equipment purchases (e.g., a computer).
• Funding costs associated with a GSRA-ship orGSI-ship
• Gifts to partner organizations.

6. Letter(s) of Commitment from All Community Partners

On the application portal, you will be prompted to enter contact information for staff at your partner organization(s) to upload a letter of commitment to the project. It should answer the questions below:

• What role will the organization and staff play as community partners in the project?
• How will the project advance partners’ organizational mission?
• What are the expected project outcomes from the perspective of the partner(s)?

Note: If letters are written in a language other than English, the applicant must include a translation with the proposal.

Deadline

The deadline to submit a full proposal is December 15, 2023. Only students who attended the workshop (or made alternate arrangements) are eligible to submit a final application.