Rackham Recruiting Bootcamp Grant (ReBoot)
The Rackham Graduate School announces availability of a new funding opportunity—the Rackham Recruiting Bootcamp Grant (ReBoot)—to boost and support diversity in Rackham graduate programs’ doctoral applicant pools, specifically applicants with strong qualifications for admissions. ReBoot contributes funding and other support for the organization of a yearly bootcamp, hosted by a graduate program for prospective graduate students.
This funding opportunity augments and complements the Rackham Recruitment Grants program, thus graduate programs can apply to both grants, as long as their proposed activities differ. For the first year of the ReBoot pilot, Rackham will only accept proposals from graduate programs affiliated, wholly or partially, with the College of Engineering. We foresee expanding this opportunity to other programs in future years.
For the 2018–19 academic year, five programs have been awarded a Reboot Grant and are organizing upcoming bootcamp workshops:
- Computer Science and Engineering
Explore Graduate Studies in CSE Workshop: September 29, 2018
Faculty Contact: Danai Koutra
- Industrial Operations and Engineering
IOE Graduate School Workshop: October 20, 2018
Faculty Contact: Marina Epelman
- Nuclear Engineering and Radiological Sciences
Nuclear Engineering and Radiological Sciences Bootcamp: October 26, 2018
Faculty Contact: Sara Pozzi
- Climate and Space Sciences and Engineering
Grad-School Experience and After Training (GREAT) Workshop: April 4–5, 2019
Faculty Contact: Jeremy Bassis
- Chemical Engineering
Explore Graduate Studies in Chemical Engineering: April 12, 2019
Faculty Contact: Andrej Lenert
A bootcamp should take place between September 1, 2018 and May 1, 2019, preferably in the early part of the Fall term. Bootcamps should take place over 1 to 2 days and include workshop-like activities, hosted by the graduate program applying for ReBoot. Bootcamp participants shall be undergraduate students, both from the University of Michigan and visiting from other institutions. The bootcamp should be organized so that participants can:
- Visit their graduate program of interest
- Engage with the graduate program’s faculty and graduate students
- Better understand the breadth of research in their field of interest
- Receive training aimed to improving their graduate school application
Bootcamps are meant to be organized by an individual graduate program, or by two programs in related disciplinary domains.
Students attending a bootcamp shall be undergraduate students with junior or senior standing. They can be visiting from other domestic institutions or be a University of Michigan undergraduate student. Programs should place a strong focus on inviting a cohort of diverse students with strong qualifications for admission into the hosting program. To this end, we encourage programs to invite Summer Research Opportunity Program, and Summer Undergraduate Research in Engineering alumni to apply for the program’s bootcamp. Moreover, we request that at least 40% of the bootcamp participants fulfill Rackham Merit Fellowship (RMF) criteria.
Structure and Organization
Bootcamps should provide the opportunity for junior and senior undergraduate students to explore the breadth of research opportunities at U-M in their graduate program of interest. Additionally, bootcamp activities should inform the attendees on structure and milestones of graduate degrees offered, and on climate among the current students in the program. A cornerstone of ReBoot is that each funded proposal should include one activity to support the attendees in making progress towards the preparation of a strong graduate school application (examples include a mini-workshop on how to write a personal statement or a statement of purpose, or how to select, contact, and provide information to recommendation letter writers).
Individual or pairs of programs should organize a bootcamp including: setting the agenda, setting up a website with an application form, inviting applications, selecting attendees. Programs are also responsible for administering travel scholarships for the attendees and managing reimbursements. Rackham Graduate School will provide guidelines to the faculty leading the organization of the bootcamp, and support them in organizing all the activities surrounding the bootcamp. Moreover, it will provide best practices for an efficient administrative execution of the bootcamp.
Programs should track the success of their bootcamp through post-event surveys and by tracking yield from the bootcamp into their graduate programs. At a minimum, participants should be surveyed following their participation in the bootcamp, and soon after the U-M graduate studies accept/decline deadline (usually April 15).
This effort is grounded in the University’s and Rackham’s DEI mission. Thus, bootcamp participants should represent a diverse group of domestic students, based on RMF criteria. The selection process should have a strong focus on assembling a participant cohort that has strong admission prospect for the graduate program, and presents a highly diverse profile. Similarly, bootcamp activities should include faculty and student speakers who represent a wide range of diverse members of the program’s community.
We estimate that the cost of a bootcamp, including event and student expenses, will range from $12,000 to $17,000. Graduate programs may apply for one ReBoot per year, for up to $8,000. Applicants should secure cost-share from the College of Engineering and from their graduate program. The cost-share contributions should amount to at least 50% of the proposed budget. For approved proposals, Rackham Graduate School will disburse grant awards at the conclusion of the bootcamp. ReBoot recipients must notify Rackham of the date of the bootcamp at least three weeks before its occurrence. They should also provide a list confirmed bootcamp participants, along with their university affiliation, academic status (junior, senior, super-senior) and GPA, and lastly, whether they are RMF qualified.
Rackham programs can re-apply for ReBoot annually. We encourage programs to leverage this multi-year pilot period to explore innovative structures in their bootcamp programming and activities to fit their program’s need.
Programs applying for this grant are encouraged to request that the College of Engineering provides fee waivers to domestic students participating in the program when they apply to a College of Engineering’s graduate program.
For the first year of the ReBoot pilot, faculty from any Engineering graduate program can submit an application. Each graduate program may receive only one ReBoot award; so, in the instance that several faculty from a same program are interested in submitting a proposal, we encourage that they join and coordinate their efforts. The PI of the proposal, if awarded, should be appointed “External Recruitment Chair” by its graduate program.
- The depth of bootcamp planning, organization, and timeline
- The approach in securing a strong set of diverse applicants to the bootcamp
- Demonstrated commitment of the faculty, program, and department leadership to the proposal, including willingness to share costs and to support the initiative administratively.
Proposal Submission Instructions
Proposals are due on April 2, 2018, and must be submitted as a single PDF to firstname.lastname@example.org. The proposal document should include the following sections:
- Faculty proposer(s) name and program affiliation
- Date planned for the bootcamp
- Location planned for the bootcamp (this can be tentative)
- Bootcamp agenda (this can be a draft agenda)
- Narrative (no more than four pages):
- Summary of the current status of incoming graduate student diversity within the degree program, including strengths and weaknesses. Visit Rackham’s Program Statistics section.
- Timeline of activities leading to and after the event
- Approach to recruiting bootcamp participants
- Plan for bootcamp assessment and students’ evaluations
- Evidence of faculty and program commitment for bootcamp organization, participation, and support
- Provisions for administrative support of the proposed activities
- Budget (one page) should detail expenses to support and execute the organization of the bootcamp and include committed contributions of financial support by all sources. The budget page should include the total budget amount, in addition to the amount being requested from Rackham (maximum $8,000).
- Letter of support (one page) from the department chair or program director.
April 6, 2018
Rackham will provide best practices and consultations to interested faculty on how to organize each bootcamp most efficiently in terms of cost and human resources. Rackham is strongly committed to supporting programs in organizing bootcamps that best fit their needs, and will engage with and provide guidelines to those preparing ReBoot applications. Rackham is also available to consult on bootcamp evaluations and assessments to be carried out by the hosting graduate program.