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Resources for Graduate Students in Response to COVID-19

Below, you can find resources and information of specific interest to graduate students during the evolving situation with COVID-19. This page will be updated promptly as new information becomes available, so please check back frequently.

Emergency Financial Resources

Rackham Graduate Student Emergency Funds

Recognizing that many Rackham students may face COVID-19–related financial challenges that would normally fall outside the scope of the Rackham Graduate Student Emergency Fund program, we have expanded the eligibility criteria. View information on the expanded criteria and details on how to apply.

CARES Act Funding

Students with unexpected costs related to COVID-19 may request CARES Act Emergency Funding through the Student Self-Service Page of Wolverine Access. The University of Michigan-Ann Arbor created an application for students to complete and submit if they would like to receive emergency grant support. The application includes all necessary instructions, including that students should provide a narrative explaining how the COVID-19 disruption to campus operations impacted their financial situation and detail their funding request by eligible expense category. Approved eligible expense categories include, but are not limited to, food, housing, course materials, technology, and health care.

Child Care Subsidy

The University of Michigan offers a Child Care Subsidy to students to assist with the cost of licensed child care of their young, dependent children. In recognition that students will pursue their education in the fall semester through in-person, hybrid, and/or remote formats, the university has temporarily changed eligibility criteria for the Child Care Subsidy beginning fall term 2020. During this temporary period, child care expenses from any licensed child care provider will be eligible for reimbursement under the subsidy, regardless of the state, country, or agency of licensure. Additionally, a temporary amendment for the fall 2020 and winter 2021 terms expands the eligibility criteria for the Child Care Subsidy to include unlicensed care providers. Previously, eligibility was limited to the State of Michigan. Other eligibility criteria for the Child Care Subsidy continue to be in effect.

Last updated at 4:30 p.m. on 9/21/20

Student Well-Being

  • Resources to support student well-being will continue to be available. Graduate students can request an appointment with Laura Monschau, Rackham’s Embedded Counseling and Psychological Services (CAPS) counselor. In addition, CAPS is maintaining avenues for support during regular business hours, with after hours urgent support available by calling 734.764.8312 (press 0) at night and on weekends.

  • The University Health Service is open during usual business hours, providing health care in new ways to meet student needs.
  • Rackham’s Resolution Office will continue to respond to student academic concerns and conflicts. Students should use the “Request a Meeting” button on the website. All consultations will take place remotely, either by phone or via video conference.
  • Ph.D. students may request a leave of absence when certain life events prevent continued active participation in their degree program. The leave of absence enables a student to officially suspend work toward their degree for a limited time. Students needing to suspend their studies due to COVID-19 related reasons are encouraged to contact rackham.loa@umich.edu for help navigating the leave of absence policy.
  • Rackham’s Graduate Student Mental Health Task Force has created a resource to summarize the major stressors students are facing, and to provide guidance on principles, approaches, and strategies that mentors and graduate programs can use as they support students during these extremely stressful times. The full year one report of the task force, along with a letter from Rackham Dean Mike Solomon accepting the task force’s 10 recommendations, is now available.

Last updated at 4:15 p.m. on 9/18/20

Research and Scholarship

COVID-19 has impacted nearly every facet of U-M’s research enterprise. These changes in the availability of resources for research and scholarship have caused significant stress and uncertainty. Research leadership from across the University of Michigan campuses are working together to safely reengage research and scholarship through carefully managed waves, in accordance with state regulations.

The University of Michigan Office of Research (UMOR) has developed guidance to assist faculty, postdocs, staff, and graduate students during this time of research reengagement. This guidance indicates that GSRAs will continue to be paid during the pause in noncritical laboratory research activities and the pause in human subject research, as well as during the research ramp-up period.

Faculty who have master’s and doctoral students working in the lab or elsewhere for academic credit—including independent study and dissertation credit—must work with each of their students to develop a plan for continued research progress appropriate to the degree or credit pursued. It is important to recognize that these new plans will necessarily look quite different than prior expectations due to the circumstances of the moment. In most cases, flexibility will be needed because research activities, methods, and outputs will be substantively altered and attenuated.

Rackham has prepared more detailed information and recommendations for graduate students, graduate faculty, graduate program coordinators, and graduate program leadership: Guidance for Research and Scholarship During COVID-19. In addition, an FAQ regarding research ramp-up activities is available.

Last updated at 4:30 p.m. on 8/7/20

Adjusted Rackham Grading and Other Academic Policies for 2020–21

To address the challenges that COVID-19 has generated for the Rackham community, and as an exception to regular grading policy, the Rackham Executive Board has approved an adjusted grading policy for the 2020–21 academic year. In brief, the policy provides for letter grades to be used for grades of A to B-, and No Record COVID-19 (NRC) for grades of C+ and lower. Grades of C+, C, and C- may be converted from NRC to letter grades at the request of the student. The full text of the adjusted grading policy for the 2020-21 academic year is available within Rackham’s academic policy. Details will also be available through the Office of the Registrar. Additional adjustments to policies for 2020–21 include the following:

Extended Time to Degree

Moreover, Rackham is implementing a process in which each doctoral program will create and report to Rackham a policy or procedure through which students may receive an additional term or terms of stipend, tuition, and benefits if their degree progress has been disrupted in the last six months and once the funding promised in their offer letter has been exhausted. The decision to extend funding will be a collaborative decision of the faculty mentor, the doctoral student, and the Rackham program. Rackham will update its Academic Dispute Resolution Policy to resolve cases in which faculty, student, and program do not agree on the need for extended funding.

Last updated at 4:15 p.m. on 9/18/20

Modes of Instruction

Last updated at 5:05 p.m. on 7/9/20

Student Housing

For students planning to live in residence halls, University Housing offers the following information:

  • Housing and dining are open for fall with face coverings and physical distancing requirements in common spaces and buildings, additional cleaning, and staggered timelines for activities such as move-in and dining.
  • Students who have already signed housing contracts will be allowed to cancel without penalty until August 14.
  • If you plan on moving into U-M housing (residence halls and apartments), you are expected to be tested for the virus that causes COVID-19—and cleared—prior to arrival in Ann Arbor.
  • If you live in a communal setting such as a residence hall, your room, suite, or apartment will be considered your “family unit;” in the case of an off-campus house/apartment, this will be considered your “family unit,” where safety measures such as wearing face coverings and physical distancing can be relaxed.
  • Dining facilities are reserved for student use only—no faculty or staff—with seating capacity limited to align with public health measures.
  • There are enhanced and strict cleaning policies and processes.
  • For questions and concerns regarding off-campus leases/housing, contact Beyond the Diag at beyondthediag@umich.edu

Further information regarding student housing is available at the University Housing FAQ.

Last updated at 3:30 p.m. on 8/6/20

Student Parents

  • The University of Michigan offers a Child Care Subsidy to students to assist with the cost of licensed child care of their young, dependent children. In recognition that students will pursue their education in the fall semester through in-person, hybrid, and/or remote formats, the university has temporarily changed eligibility criteria for the Child Care Subsidy beginning fall term 2020. During this temporary period, child care expenses from any licensed child care provider will be eligible for reimbursement under the subsidy, regardless of the state, country, or agency of licensure. Additionally, a temporary amendment for the fall 2020 and winter 2021 terms expands the eligibility criteria for the Child Care Subsidy to include unlicensed care providers. Previously, eligibility was limited to the State of Michigan. Other eligibility criteria for the Child Care Subsidy continue to be in effect.
  • Doctoral students needing to suspend their studies due to COVID-19 related reasons are encouraged to contact loa@umich.edufor help navigating the leave of absence policy. Students with child-care/caregiver responsibilities can apply for a leave of absence for family necessity/dependent care for a single term and up to two consecutive years before needing to register. Students are not registered when on a leave of absence, so there is no tuition assessment, which is typically tied to GradCare funding. Students may continue GradCare like coverage during a leave of absence; students are encouraged to contact rackham.loa@umich.edu to discuss support in covering GradCare fees during an approved leave of absence period.
  • The Rackham Grad Parents Facebook Group serves as a forum for students to share resources with colleagues, build community, and receive updates from Rackham.
  • For additional information about the above resources and/or any student parent concerns, please contact Ida Faye Webster.

Last updated at 4:30 p.m. on 9/21/20

Dissertation Defenses

In line with the university’s goals to fulfill its educational mission while protecting health and safety by minimizing the potential spread of COVID-19 in the community and broader society, dissertation defenses may be held wholly online. Defenses that are held in person should be conducted in conformity with the University of Michigan’s health protocols and policies regarding limits to the number of in-person participants, social distancing, and other measures to safeguard health. Please visit the Completing the Doctoral Degree Requirements page for further details.

Last updated at 11:00 a.m. on 9/2/20

Issues Affecting International Students

Last updated at 10:15 p.m. on 8/27/20

Rackham Programming

Rackham Student-Initiated Grant Programs

All Rackham student-initiated grant programs (e.g., Rackham Graduate Student Research Grants, Rackham Conference Travel Grants, etc.) remain open and are accepting applications. However, the ability to use funding, if awarded, is contingent on current and future restrictions imposed by U-M, countries and/or institutions being visited, and the federal government.

Academic and Professional Development Programming

Remote learning options for Rackham academic and professional development programming are being developed for the fall. Updates will be reflected on the Rackham Events Calendar. In addition, through the university, students have access to premium content from Versatile PhD, a supportive, web-based community that provides resources and information on non-academic careers for Ph.D.s, candidates, and master’s degree holders.

Rackham Interdisciplinary Workshops (RIWs)

When deciding to hold, move, or cancel Rackham Interdisciplinary Workshops (RIWs) events, RIW coordinators should connect with their faculty mentor and department administrator, and follow meeting policies developed for their department and the scheduled meeting location. Rackham will waive the requirement of having a culminating event this year. Unused RIW funds cannot be carried over to next year. However, it will be possible to repurpose assigned funding to another use with advance approval from Rackham.

Last updated at 3:35 p.m. on 10/14/20

The Rackham Building

Rackham Study Spaces

Rackham study spaces are open for reservations! The Rackham Graduate School has converted some of its spaces into socially distanced “study spaces” consisting of one table and one chair. Students may reserve a study space using the Study Spaces Reservation System up to 48 hours in advance of when they want to study in the Rackham Building.

Spaces will be available to Rackham graduate students beginning Monday, September 14. Spaces will become available for other members of the U-M community in the weeks ahead.

How Can We Help?

In order to support the University of Michigan’s ongoing efforts to slow the spread of COVID-19, the majority of Rackham staff are working remotely. If you need assistance, please contact one of the following offices:

Conflict Resolution and International Student Support
734.936.1647
RackhamDeansInfo@umich.edu
Associate Deans Support and Scheduling
734.764.4405 or 734.763.0172
RackhamDeansInfo@umich.edu
Dean Solomon’s Support
734.764.4401
RackhamDeansInfo@umich.edu
Development and Alumni Relations
734.764.1125
rackham.alums@umich.edu
Student Services (Professional Development Recruitment, Engagement, and Partnerships)
734.647.7548
rack-prof-dev@umich.edu
rack-stu-engagement@umich.edu
Admissions
734.764.8129
rackadmis@umich.edu
Academic Records and Dissertations
734.763.0171
oard.staff@umich.edu
Financial Aid and Fellowships
734.615.3680
rackham.fellowships@umich.edu

Last updated at 3:35 p.m. on 9/11/20

Extended Rackham Academic Deadlines for Winter 2020 Term

In light of pressures resulting from COVID-19, and with the endorsement of the Rackham Executive Board, Rackham has extended certain academic deadlines for candidacy and dissertation filing for the winter 2020 term:

  • The winter 2020 term grace period for conducting the defense and filing the dissertation under winter 2020 registration has been extended until August 18.
  • The winter 2020 term deadline for completing candidacy exams under winter 2020 registration has been extended until September 2.
  • The deadline for master’s and certificate students to apply for graduation is April 21. The extended deadline for these students to submit all final required work for conferral of the degree or certificate in spring 2020 is May 15.

We have gathered this information into an FAQ, which includes important information about these deadline adjustments and related matters, including information from the International Center relevant to international students.

Last updated at 10:00 a.m. on 3/26/20

Adjusted Rackham Grading Policy for Winter 2020 Term

Details regarding the adjusted grading policy that was implemented for the winter 2020 term are available through the Office of the Registrar. The full text for winter 2020 term adjusted grading is available within Rackham’s academic policy.

Last updated at 10:15 a.m. on 3/27/20

COVID-19 News and Updates

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